Set up AI Token Spend Management (for standalone businesses)
Overview
This article applies to businesses that use Ramp only for AI Token Spend Management. It helps you track estimated token usage and spend across supported AI providers. Users with access to business-wide data can use AI token spend to review usage, API keys, Spend Limits, and controls. If your business also uses Ramp spend products, see Set up AI Token Spend Management.
Owners and Admins can view and manage usage and spend data, settings, API keys, labels, user and API-key Spend Limits, and manual API-key locks. Employees can use My AI spend to view only their own mapped data.
For soft limits that apply individually to people across your company, by department, or by user, see Set up AI Spend Limits.
Check AI provider plan and setup requirements
Developer API usage has different requirements. To connect Claude API, you must belong to a Claude Platform team organization; individual organizations are not supported. To connect OpenAI API, you must belong to an OpenAI Platform organization; personal accounts are not supported.
For Cursor, an admin can connect automatically with Ramp for Chrome or provide a read-only Team API key. If Cursor reports that Enterprise access is required, the connection cannot complete until your team has it. Google Cloud uses a Cloud Billing export to BigQuery. AWS Bedrock uses an IAM role. Fireworks AI requires an API key with access to exactly one account.
| Provider product | Account or setup requirement | Connect in Ramp |
|---|---|---|
| Claude.ai or Claude Code subscription | Claude Enterprise is required. Claude Team is not supported. | Connect Claude Enterprise |
| Claude API | You must belong to a Claude Platform team organization. Individual organizations are not supported. | Connect Claude API |
| ChatGPT or Codex via a ChatGPT subscription | ChatGPT Enterprise is required. ChatGPT Business and personal accounts are not supported. | Connect ChatGPT Enterprise |
| OpenAI API | You must belong to an OpenAI Platform organization. Personal accounts cannot connect. | Connect OpenAI API |
| Cursor | A Cursor admin can connect automatically with Ramp for Chrome or provide a read-only Team API key. If Cursor requires Enterprise access, the connection cannot proceed without it. | Connect Cursor |
| Google Cloud (Gemini) | A Cloud Billing export to BigQuery, with access to the billing account and dataset project. | Connect Google Cloud (Gemini) |
| AWS Bedrock | Access to your AWS account to create a read-only IAM role for Ramp. | Connect AWS Bedrock |
| Fireworks AI | An API key with access to exactly one account and its administration, user, API-key, usage, and cost data. | Connect Fireworks AI |
If your Claude.ai, Claude Code, ChatGPT, or Codex subscription does not meet the Enterprise requirement, Ramp cannot import that subscription's usage. Ramp can separately track eligible API-billed usage when you connect the applicable developer API.
Owners, Admins, and users with the AI Token Spend Admin role can connect providers. If you do not have one of these roles, ask someone who does to connect the provider.
Overview tab: Unified view of your AI spend
The dashboard supports Anthropic, OpenAI, Cursor, Gemini, AWS Bedrock, and Fireworks AI usage and cost data. You can filter or report on available dimensions such as provider, model, configuration, user, department, API-key label, etc. AWS Bedrock data comes from Cost Explorer and covers Amazon Bedrock costs. See Check AI provider plan and setup requirements for setup instructions for each provider.
Users with access only to their own data can use My AI spend to view usage and API keys mapped to them.
Briefing tab: Insights and saving recommendations about your company’s spend
The Briefing is a weekly generated analysis for your business about your spend, trends, spikes, and savings opportunities. It analyzes your usage and cost data to recommend optimizations.
Team tab: Track team spend, view spending spikes, and configure user level limits
Unusual spend callout cards - Unusual spending for a user is surfaced in callout cards on the top. Click on the card to see insights about the spike, drivers behind it, and recommendations.
Table - See AI spend mapped to each individual user and how their spend has tracked over time.
User drawer - click on a team member to see their details. See insights about each user’s spend and API keys mapped to them.
User Level Limits - click “Set limits” to set a user level limit that tracks all spend mapped to them.
- User-limit alert recipients depend on whether the limit is custom or inherited. See AI Spend Limit alert recipients and thresholds before configuring alerts.
- Exclude any API key you do not want to include in the user limit calculation. Any changes to the user limit will be recorded in the Activity tab.
User limits are notify-only. Exceeding the limit does not lock the key.
API key tab: Track team spend, view unusual spikes, and configure API-key Spend Limits
Table - See your AI spend mapped to each API key and metadata (e.g. Owner, Provider, Workspace, Status) synced from your provider console.
API key labels - Ramp tags your API keys based on usage and metadata to organize your keys for auditing and reporting. You can group by these labels on your dashboard. Labels are tags applied to API keys; they do not rename the provider's key. Owners and Admins can create, edit, and delete labels at anytime from the 3-dot menu or Settings.
Manual locks - Manual API-key lock and unlock are available for Anthropic keys only. Owners and Admins have permission to manually lock / unlock keys.
Once locked this will disrupt any production workflow these keys are used for.
API key Spend Limits - Owners and Admins can click “Set Spend Limit” from the 3-dot menu or API key drawer.
- Enter an amount and frequency. Limits use estimated cost in USD and can recur monthly, quarterly, or yearly.
- API-key threshold alerts go to your business’s Owner when one is assigned, otherwise to the mapped API-key owner if one is available, plus configured additional recipients. Alerts use the thresholds configured in the API-key limit settings; the 100% threshold is always included.
- Owners and Admins can create / edit / delete API-key Spend Limits at any time.
- Updates to the API key Spend Limits are recorded in the Activity tab on the API key drawer.
API key drawer - click on an API key to see details about its spend and metadata synced from the provider.
Invite teammates to AI Token Spend app
You can invite teammates from Company → People → Invite. You can invite via email or a shareable link.
Roles:
- Employees can view their own AI spend on My AI spend. They cannot view company AI spend data on AI token spend.
- Owners and Admins can view and manage company AI spend, users, limits, and settings.
Frequently asked questions
What can an Owner or Admin manage?
Owners and Admins can view and manage settings and integrations, user and API-key Spend Limits, manual locks, and API key labels.
How does the Unbundled AI Token Spend app differ from Ramp Suite?
The unbundled app experience includes AI token spend, My AI spend, and Company, with Settings in the footer. It does not include standard spend and expense, Bill Pay, procurement, or treasury capabilities. AI token spend includes Overview, Briefing, Team, and API keys.
Can I upgrade from the Unbundled AI Token Spend app?
Businesses can click Explore Ramp in the navigation bar to upgrade to Ramp Plus. This creates a financing application.