Ramp customers now have a unified experience when managing their vendor records within Ramp. All vendors you paid by ramp card or through Ramp Bill Pay are automatically recorded here for you.
If you used Ramp prior to April 2023, your card merchants and bill vendors that were previously separated in two tabs are now found in one Vendor Management Tab.
The Vendor Management tab will simplify storing, analyzing, and discovering all your vendor records and data.
How does it work?
All vendor records across card merchants and bill vendors are housed in one Vendor Management tab.
Whenever a card purchase or bill payment for a new vendor occurs, the vendor record will be added to the Vendor Management tab. You will be able to easily view vendor details such as the vendor owner name, department, and location, the vendor status, and vendor spend directly from the Vendor Management table.
Clicking into a vendor will give even more details like recent bills or card transactions for the vendor. Clicking edit will allow you to edit fields such as description, contact information, vendor owner, Ramp category, etc. For vendors paid via bill pay, easily add their tax and payment details.
Who has access to the Vendor Management Tab on Ramp?
Users with Admin, AP Clerk, or Bookkeeper roles will have access to the Vendor Management tab and be able to view all vendors and their associated details.
Card Managers will be able to view any vendor that they or someone in their reporting structure has paid via card. Additionally, if a user has been assigned as a Vendor Owner to a vendor paid via Bill Pay, they will be able to view those vendors and the associated details within the Vendor tab.
Sorting and Filtering
You will be able to easily search, sort, and filter for vendors within the Vendor Management tab.
Vendors can be filtered by:
- Vendor Name
- Vendor Category
- Vendor Owner / Department / Location
- Vendor Status (Active vs. Inactive)
How to view vendors paid via Bill Pay
If you would like to view a filtered list of vendors paid via Ramp Bill Pay simply click the bill icon next to the search bar. This will display all vendors created through the "new vendor" flow and those vendors with paid bills.
Marking Vendors as Active / Inactive
Ramp customers now have the ability to mark a vendor as active or inactive. You can easily change the status directly from the vendor table or by editing the vendor record.
If a vendor is marked as inactive, a warning message will appear for the vendor within Bill Pay informing the user of the vendor’s inactive status.
Ramp Categories are important fields that help our customers classify vendors into specified groups.
For vendors paid by card, these categories are pre-determined by the credit card provider and are tied to the category restrictions you may set for card purchases. Learn more about setting up category restrictions here.
Please note, categories for vendors paid by card cannot be changed.
For non-card spend vendors paid on bill pay, you can now select a category to classify the vendor. This classification is useful when filtering and sorting your vendors within the Vendor Management tab.
Contracts and Documents
Ramp allows you to easily upload and store key documents relevant to your vendor right within the Vendor Management tab.
Simply, click into the vendor and drag in the desired document.
Once a document is uploaded, you can select the type of file that has been uploaded. File options include:
- W9 & Tax Information
- Payment Instructions
If the selected file type is “Contracts”, Ramp will parse the contract for you and extract key contract details like contract amount, payment frequency, contract start/end dates.
Learn more about our contract upload and parse feature here. Please note, this feature is currently being rolled out in a phased approach.
Vendor Price Intelligence
Ramp offers customers the ability to access Price Intelligence data on key vendors to help them understand if they are paying too much for software. Learn more about Price Intelligence on Ramp here.
Price Intelligence data is supported for the following vendors: