User role deep-dive: View-only admin
Overview
The View-Only Admin is a user role for users who need the ability to view but not edit all data within Ramp. The View-Only Admin role does not require Ramp Plus. It is not available with standalone Bill Pay access alone.
Previously, this level of data access was only available to Admins. Below are some personas that would be a good fit for this role:
- Auditors (both internal and external) who need to review Ramp data on some recurring cadence.
- FP&A teams who wish to export transaction data
- HR teams who wish to review users who have access to Ramp
As part of the role, View-Only Admins have access to all the same pages as Admins, except they cannot 1) edit any data on the app and 2) conduct any spend or reimbursement-related activity.
Note: Currently, View-Only Admin is only available as a standalone role, not as an add-on privilege like the Accounts Payable role.
What can the View-Only Admin user do?
View-Only Admins have an expanded level of data access similar to that of a Ramp Admin.
| Product area | Details |
|---|---|
| Expenses | View all expenses across the company |
| User management | View all profile details for users across the company |
| Bill Pay | View all bills and payment details |
| Procurement | View all procurement requests and POs |
| Vendor management | View all vendors, associated spend, and vendors' payment and tax information |
| Financial products | View all business bank accounts, statements, and payments |
| Ramp Banking | View all Ramp Banking accounts, balances, and transfer history (read-only) |
| Rewards | View rewards balance and redemption history (read-only) |
| Reporting | Access all reports and export/download transaction data and statements |
| Audit log | View the audit log for compliance and oversight purposes |
| Approval workflows | View-Only Admins can be added to approval workflows to approve transactions |
What the View-Only Admin does NOT have access to
Unlike regular Admins, View-Only Admins cannot do anything that would modify Ramp or the underlying data. The following features and actions are explicitly unavailable:
- Price Intelligence — View-Only Admins cannot access Price Intelligence data.
- Seat Intelligence — View-Only Admins cannot access Seat Intelligence data.
- Issuing cards or funds — View-Only Admins cannot issue cards, virtual cards, or Spend Programs to any user.
- Creating expense objects — View-Only Admins cannot create reimbursements, bills, POs, or card transactions.
- Editing any data — View-Only Admins cannot edit transactions, bills, user profiles, accounting fields, vendor details, or any other data in Ramp.
- Requesting spend or reimbursements — View-Only Admins cannot request spend, cards, or submit reimbursements.
- Configuring policies or settings — View-Only Admins cannot modify approval policies, submission policies, expense policies, or any company settings.
- Managing users — View-Only Admins have read-only access to user profiles. They cannot invite, deactivate, or change roles for any user.
Frequently asked questions
Can a View-Only Admin be added to a Guest user?
Yes. View-Only Admin is the one add-on role that can be assigned to a Guest user. This gives the Guest read-only visibility into company data while maintaining the Guest's limited spending capabilities.
Can View-Only Admins approve transactions?
View-Only Admins can be added to approval workflows. However, they can only approve or reject -- they cannot modify or edit the items in the workflow.
Does View-Only Admin count as a billable seat?
Yes. View-Only Admin is a billable role on Ramp Plus, subject to the billing policy's eligibility rules and exclusions.