Overview
The View-only admin is a user role for users who need the ability to view but not edit all data within Ramp.
Previously, this level of data access was only available to Admins. Below are some personas that would be a good fit for this role:
- Auditors (both internal and external) who need to review Ramp data on some recurring cadence.
- FP&A teams who wish to export transaction data
- HR teams who wish to review users who have access to Ramp
As part of the role, View-only admins have access to all the same pages as Admins, except they cannot 1) edit any data on the app and 2) conduct any spend or reimbursement-related activity.
Note: Currently, View-only admin is only available as a standalone role, not as an add-on privilege like the AP clerk.
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What can the View-only admin user do?
View-only Admins have an expanded level of data access similar to that of a Ramp Admin.
| Product area | Details |
| Expenses | View all expenses across the company |
| User management | View all profile details for users across the company |
| Bill pay |
View all bills and payment details |
| Procurement | View all procurement requests and POs |
| Vendor management | View all vendors, associated spend, and vendors' payment and tax information |
| Financial products | View all business bank accounts, statements, and payments |
| Approval workflows | View-only Admins can be added to Approval workflows to approve transactions |
What can the View-only admin user not do?
Unlike regular Admins, View-only admins cannot do anything that would modify Ramp or the underlying data. This includes, but is not limited to:
- Requesting spend
- Creating any expense object (eg. reimbursement, bill, PO, or card transaction)
- Editing any data, such as accounting fields or user profile information
- Editing approval or submission policies