Ramp supports multi-entity businesses for NetSuite, Sage Intacct, Acumatica, Microsoft Dynamics Business Central, Microsoft Dynamics Finance & Operations, Workday Financial Management, QuickBooks Desktop, Oracle Fusion and UCSV customers. Ramp allows customers to add all business entities within a single instance and set a different payment setting for each entity.

This enables customers to:

Generate individual statement payments for each entity/subsidiary
Eliminates the need to perform inter-company transactions every time you close your books
Track card transactions, payout reimbursements, and bill payments for each entity from different bank accounts
Sync to multiple entities within one batch sync for both transactions and reimbursements

Navigate to Company > Entities.
Click Create legal entity.
- Note: During setup, the default entity will apply to all existing transactions and reimbursements.
Fill out all required fields.
- Note: When selecting the checking account you'd like to use to pay down the balance for this entity, the bank account must be verified on Ramp to be included as an option in the drop-down.
Click Create entity.

How business entities work on Ramp

With users

When inviting a user onto Ramp, you have to select a Department and Location that the user belongs to. Additionally, when setting up Multi-entity on Ramp, you have to map Locations to Entities.

So, when inviting a user, make sure you select the correct location for said user since all of the cards and funds will default to the entity corresponding to that location.

To see which users map to each entity:

Navigate to Company > Entities.
Select the Entity you would like to edit.
Click Users tab.

With transactions

Each issued card or funds are linked to a specific entity, with all transactions on the card or funds attributed to this entity. The associated entity is determined at the time of issuance, defaulting to the entity tied to the cardholder's designated location. However, this default entity can be modified during the spend creation or editing process.

Navigate to Funds & cards > Issue Spend.
Select the spend type.
Scroll to bottom of the draw and click Entity drop-down.
Select the entity you'd like that card or funds to map to.
- Entity change will ONLY affect future transactions. In other words, the entity of a transaction is locked once a transaction is made.

With reimbursements

The entity of a reimbursement is dependent on what entity the user who submitted the reimbursement is in. There is no way to currently change this.

With statement payments

Statement payments will now be calculated at the entity level and paid out from the bank account specified in the entity settings. If an entity does not have enough funds to cover its expenses, we will default to the parent/default entity's bank account.

Edit business entities

Navigate to Company > Entities.
Select the Entity you would like to edit.
- Click General to change basic information or delete an entity.
  - For instructions on how to delete an entity, please click here.
- Click Payments to change statement payment information.
  - For instructions on how to verify a new bank account, click here.

Frequently Asked Questions (FAQs)

Can I have limits per entity and/or get underwritten per entity?
Currently, we cannot delegate limits by entity within one Ramp instance. Underwriting is also as a whole, not by entity.

How can I change the entity of a transaction?
Click into the transaction and then scroll to the entity field in the transaction drawer. Click the drop-down menu and change the entity of the transaction. Please note that this functionality is only available before the statement is generated. Once a statement is generated, the entity of the transaction is locked.

Why can't employees change the entity of transactions?
Please contact your account manager or support team to request this feature be enabled on your account.

What should I do if an employee or user spends across multiple entities?
Each virtual card or funds are tied to an entity, and a user may have cards and funds that tie to different entities. Thus, if a user spends across multiple entities, the suggested setup is to have multiple virtual cards or funds, one for each entity. This will make the statement payment and reconciliation process more seamless since if you had the option to move around the subsidiary, there is the possibility it doesn't match up with how it was paid out.

What happens if I change the mapping of a location (i.e. Location A now maps to Entity A instead of Entity B)?
Future cards or funds will now default to the updated entities, however existing ones will remain untouched. To edit the entity of a card or funds, click on the card > click Actions > Edit > Scroll to the bottom, and change the entity. Note: This will only affect future transactions.

Can I get multiple physical cards, one for each entity?
You can only have 1 physical card by employee, and the business name and logo must be the same across entities

Can I split transactions across entities?

NetSuite does not allow this so you cannot do so within Ramp.
Sage: You can split across locations (which may correspond to entities). However, the locations available are the locations where the card is created (i.e., if a card is created at Location 100, then the only locations you can split that transaction across are other locations available within Location 100).

How can I delete an entity?
Please visit How to delete an entity on Ramp?

How can I remove a user from an entity?
Change the location of the user.

Why isn't this bank account showing?
The bank account must be verified in Ramp to appear in the list of drop-down options for an entity.

The following tags apply to this article:

Ramp support for multi-entity businesses

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