Set up Ramp's license intelligence

This feature is in Early Beta and applies to Admin, IT Admin, and Accounting roles.

Overview

Ramp's License Intelligence provides instant visibility into your software usage so you can identify inactive users to reduce costs. Early access is now available for Okta, Microsoft Entra, and Google Chrome extension users.

Connect Ramp to Okta

Go to Insights >License Intelligence to connect your Okta account. You must be assigned the Admin, IT Admin, or Accounting role to access this feature.

1. In the Okta Admin Console, go to Applications > Applications .
2. Click Create App Integration and select API Services as the sign-in method.
3. In the service app that you created, select Admin Roles > Edit assignments .
4. Select Read-only Administrator from the Role dropdown and save changes.
5. Under the Okta API Scopes tab, grant the following scopes:

• okta.apps.read - lets Ramp read your app inventory for License Intelligence
• okta.users.read - lets Ramp fetch user assignment data tied to those apps
• okta.logs.read - lets Ramp read activity data needed for License Intelligence insights

6. Return to Ramp, enter your Okta credentials, and click Continue to complete the connection.

If you're having trouble with setup, watch the Okta setup video.

After you connect, our system will fetch information to visualize usage data in the Ramp dashboard. This may take up to 6 hours, please circle back later to see your information.

Connect Ramp to Microsoft Entra

Go to Insights >License Intelligence to connect your Microsoft Entra account. You must be assigned the Admin, IT Admin, or Accounting role to access this feature.

Microsoft Entra ID P1 or P2 is required. Ramp uses Entra audit logs to calculate License Intelligence insights, and Entra tenants without P1 or P2 do not provide the audit log data Ramp needs. If your tenant does not have P1 or P2, work with your Microsoft Entra admin to upgrade before you connect.

1. In the Microsoft Entra admin center, go to App registrations > New registration to create a Microsoft Entra enterprise application.
2. Name your app and click Register . Save the Tenant ID and Client ID for the next page.
3. In the app you created, go to Certificates & secrets and create a client secret. You can choose any expiry, but we recommend 365 days so you do not need to rotate it as often. Save the client secret value for the next page.
4. Under the API permissions tab, click Add a permission > Microsoft Graph > Application permissions , add the following permissions, and grant admin consent:

• Application.Read.All - lets Ramp read all applications
• AuditLog.Read.All - lets Ramp read all audit log data
• GroupMember.Read.All - lets Ramp read all group memberships
• User.Read.All - lets Ramp read all users' full profiles

5. Double-check that the Status column shows Granted for each permission before you continue.
6. Return to Ramp, enter the Tenant ID, Client ID, and Client Secret, and click Connect to Microsoft Entra ID to complete the connection.

If you're having trouble with setup, watch the Microsoft Entra setup video.

After you connect, our system will fetch information to visualize usage data in the Ramp dashboard. This may take up to 6 hours, please circle back later to see your information.

Enable Chrome extension tracking

The Ramp Chrome extension can help License Intelligence identify browser-based activity for supported vendors. The default setting depends on how the extension is installed.

If your company force-installs Ramp for Chrome, License Intelligence tracking is enabled by default for employees unless they opt out. If employees install Ramp for Chrome themselves, tracking is off by default until they enable the SaaS License Intelligence toggle.

To change the setting, right-click the Ramp extension icon in Chrome, select Settings, and update the SaaS License Intelligence toggle.

When this setting is enabled, Ramp records a domain-level visit when an employee opens a supported vendor site in Chrome. Ramp stores only the supported base domain for that visit and associates it with the employee's Ramp account so License Intelligence can measure vendor activity and utilization.

Detection is limited to supported vendor domains that Ramp recognizes for License Intelligence, such as Notion, Figma, and Salesforce. The extension looks only at top-level Chrome page loads and does not collect page content, full URLs, page titles, keystrokes, form input, screenshots, activity in embedded frames, browsing on unsupported sites, or activity in desktop apps.

View app usage data

1. We calculate "Active licenses" by looking at the last date the user signed in via your connected identity provider. If they have used the app in the past 30 days, we'll count the user as active.
2. Use the High usage and Low usage tabs to review vendor utilization, active licenses, total licenses, and spend data.
3. Click on an individual vendor to see the list of active and inactive users and their last sign-in date. You can also export this data into CSV.
4. During the import, we'll match apps from your connected identity provider with the Vendors that you have on Ramp. We'll pull in spend information so you can identify potential cost savings. You can update the mapping to Ramp Vendors by clicking each vendor.

Please send any feedback using this form. We're continuing to make improvements to this feature to make it more useful for your team to identify unused software spend.