Gmail integration: Set up for admins

Note: This article primarily applies to Ramp Administrators. Cardholders may find other articles in the Ramp overview section to be more applicable.

Save hours every week with automatic receipt capture

Manual receipt forwarding costs employees and finance teams like yours time they don’t have. Ramp’s Gmail integration eliminates the busywork—automatically capturing, verifying, and matching 3x more receipts to the right transactions than without it. Setup can be done by admins, takes just minutes, and every day you wait, employees waste time tracking down receipts and your team wastes time chasing them.

With Ramp’s Gmail integration:

Employees stop forwarding receipts manually
Finance teams cut follow-ups and exceptions
Your company moves closer to a fully automated close with more time for strategic work

Gmail integration graphic showing automatic receipt capture from email to Ramp

For IT & Security teams:read the full security brief, which explains how your data is protected→

How the integration works

Ramp connects directly to your company's Gmail environment through secure, first-party APIs. Once enabled, Ramp will:

Scan inboxes tied to active Ramp accounts
Identify receipts the moment they arrive
Verify and match them to the correct transaction
Discard irrelevant emails automatically

Admins remain in full control: you can exclude inboxes, block certain keywords, and ensure Ramp only processes receipts tied to valid transactions

Set up in 4 easy steps

You’ll need Google Workspace superadmin privileges to enable it. If that isn’t you, feel free to use the email at the bottom of this article to easily send them instructions.

Step 1: Sign in to your Google Admin Console

Step 2: From the left-hand side, go to Security → API Controls → Domain-wide Delegation.

Google Admin Console showing Domain-wide Delegation page under Security > API Controls

Step 3: Click Add new next to “API clients,” copy in the details below, and click Authorize.

Client ID : 109090279987290732904
Auth scope : https://www.googleapis.com/auth/gmail.readonly

Add a new client ID dialog with Client ID and OAuth scope fields filled in

Step 4: Go back to the Integration tab (Company > Integrations > Gmail) and click Initiate Connection. We'll begin automatically capturing receipts on behalf of your employees—no further action is needed!

Ramp Gmail integration setup page with connection steps and Initiate connection button

Video walkthrough: Set up Ramp's Gmail integration. Best if you want forwarded receipts and invoices to land on the right transactions without manual receipt matching. Watch the video.

Security and controls

Ramp integrations are built with enterprise-grade security and are SOC II Type II compliant. We take your trust very seriously.

We only scan subject lines to detect receipts. Less than 2% of cases require us to scan the body or attachment
Only receipts tied to valid transactions are stored. Everything else is discarded
All data is encrypted, access is restricted, and admins can set custom exclusions – exclude emails between employees, certain keywords (e.g., Confidential) or inboxes

Gmail integration Advanced settings with exclusion controls for employees, keywords, and inboxes

For reference: Read our full security briefhere.

Additional details

A single Ramp instance supports one Gmail integration at a time. Multi-entity companies must link Gmail separately for each entity.
Ramp automatically captures receipts from the past 7 days upon enablement.
Gmail integration is not compatible with AWS GovCloud (US).
To disable the integration: In your Google Admin Console, go to Domain-wide delegation, and remove the API client you added. Ramp will immediately lose access to Gmail inboxes, and you’ll see this reflected in the Ramp dashboard shortly thereafter.

Email for IT Admin / Google Workspace superadmin

Subject: Request to set up Ramp’s Gmail Integration

Hi [Superadmin’s Name],

I’d love to enable Ramp’s Gmail integration, which allows Ramp to automatically capture and match receipts to transactions from inboxes. This will save employees from uploading receipts manually and reduce the time our team spends chasing missing or late submissions—making our expense management process faster and more productive.

Setup takes less than 5 minutes and requires superadmin access. You can review the 4 simple steps here, along with Ramp’s full security brief.

Thanks for your help in getting this set up! Please let me know if you have any questions.

Best,

[Your Name]