PO accruals in Ramp

Overview

Available on Ramp Plus. See Ramp Plus overview for plan details.

Alpha. This feature is in early development and may change based on feedback.

PO accruals extend the bill accrual workflow for accounting teams that use Ramp Procurement. Bill accruals recognize eligible spend at the bill level; PO accruals recognize committed but unbilled purchase order spend at the individual expense-line level.

Accounting providers that support PO accruals

PO accrual availability uses the same accounting-provider accrual capability as AP accruals instead of a separate PO-specific provider list. PO accruals are available on connected accounting providers where that accrual capability is supported.

Your business must also have access to Accounting Accruals and the PO accrual Alpha. Oracle Fusion additionally requires accrual creation to be enabled for the connection. Universal CSV does not support PO accruals.

Set PO line accrual schedules

For an eligible approved PO, Ramp automatically creates a monthly straight-line accrual schedule for each positive-value expense line that has valid start and end dates. If line-level dates are missing, Ramp can use the PO request's start and end dates. Lines without valid dates or with a nonpositive amount do not receive a default schedule.

To review or change a schedule, open the PO from Purchase orders, then select Accounting. Each eligible PO line has its own Accrual schedule. You can change its start date, end date, and cadence to monthly or quarterly, and use straight-line amounts or custom amounts that equal the PO line total.

Review and sync PO accruals during month-end close

Open Bill accruals to review PO accruals as an extension of the bill accrual flow:

  1. Review unpaid bills at the bill level.
  2. Review purchase orders at the PO-line level. Ramp generates the PO report and shows the scheduled amount, billed amount, and amount to accrue for each line. Include or exclude each eligible line before continuing.
  3. Review the accrual journal entry. Bills and purchase orders appear on separate tabs, and selected PO lines sync with bills through your direct accounting integration.

You need access to review AP accruals and view the related POs. Changing a PO line's inclusion or accrual schedule also requires the Manage accounting on purchase orders they can view permission.

If you do not have the required access, ask a Ramp Admin to grant the accounting and procurement permissions or complete the review for you. Admins can use Customize role permissions and Procurement role configuration to assign PO accounting access.

PO accrual limitations

PO accruals apply only to expense lines on approved Ramp-created POs. Imported POs and inventory-item PO lines are excluded. A PO line with incomplete required accounting coding cannot be included automatically, and a bill matched only to the PO header must be matched to individual PO lines before the related accrual can be ready.

Ramp floors the accrual amount at zero after subtracting billed spend from the scheduled amount. A PO line already included in a synced accrual for the same close month cannot be accrued again. PO accruals cannot be exported through Universal CSV or a PO accrual CSV.