Overview
The Batch Payments feature (currently in Beta) allows you to streamline your payment process by paying multiple bills to a single vendor in one transaction, rather than handling each bill separately. This is particularly useful for businesses managing a large volume of invoices, helping you save time and simplify reconciliation.
Batch Payments enables you to consolidate multiple payments into a single transaction for each vendor. This means you can pay all invoices from a single vendor in one go, which reduces the number of transactions in your bank account and makes reconciliation easier for both you and your vendors.
Please note:
- Batch payments are currently only available for bills with ACH or Check as the selected payment method. Batch payments are not supported for International, Same-Day ACH, Credit Card, or Flexed bills.
- We will be able to support International and Same-Day ACH batching by December 2024.
Jump to:
- Step 1: Select bills to batch together
- Step 2: Review and send batch payment
- Step 3: Checking status of a batch payment
- Batch payment accounting
How to batch pay bills
Step 1: Select bills to batch together
Customers can begin batching their payments from the “For payment” tab in Bill Pay. Simply select all the desired bills that you would like to initiate payment for and click the “Review payments” button.
Bills must be in an "Unscheduled" “Scheduled” or “Ready for Payment” status in order for batching to be available. Initiated bills cannot be batched. Additionally, please note, batch payments are currently only available for bills with ACH or Check as the selected payment method.
Step 2: Review and send batch payment
After clicking the “Review payments” button, you will be brought to a screen where you can review all the batches grouped by the following:
- Vendor
- Source bank account
- Destination bank account
- Payment method
- And business entity
Please note:
- Payments are batched on a per vendor basis. Ramp cannot batch a payment across multiple vendors
- For example if 5 invoices summing to $1,000 to Vendor A and 3 invoices summing to $3,000 to vendor B are selected: Ramp would initiate 1 debit for $1,000, another debit for $3,000, and two separate credits of $1,000 and $3,000 to Vendor A and B respectively.
- Batch payments will be initiated on submission. At this time, batch payments cannot be scheduled for the future, only initiated for payment today. However, scheduling batch payments in the future should be available by end of December 2024.
Once the batch payment is initiated, both the bill creator and the vendor contact will be notified of payment initiation via email. Similarly, once payment is complete the bill creator and vendor contact will receive emails with the update and tracking information to locate payment in the recipients account (e.g. bank trace IDs for ACH payments).
All remittance emails to both bill creator and vendor contact also contain a unique ID (called the "Transaction ID"). This is a unique ID generated for each payment that can be used to reconcile against all bills included in the payment.
| Email to the bill creator on payment initiation | Email to the vendor payment initiation |
Step 3: Checking status of a batch payment
To review a batch payment for given vendor, click on one of the bills from the batch and click the “Batched with # other bills” hyperlink. You will be able to view the list of bills associated with the batch, the total amount being sent, and the estimated arrival date for the payment.
Batch payment accounting
Once we've initiated a debit for the batch payment, we'll sync the batch payment to your accounting system and each bill included in the batch will be updated to Paid.
Below is a screenshot of an example of how a batch payment will be represented in Xero. In the example, 2 bills to the vendor "Xero Vendor" of $55 and $100 were paid with a single batch payment of $155.