Ramp as a replacement for traditional expense management systems

Note: This article primarily applies to Ramp Administrators. Cardholders may find other articles in the Ramp overview section to be more applicable.

Overview

Ramp can replace traditional expense management systems by combining corporate cards, reimbursement workflows, expense policies, receipt collection, approvals, and accounting automation in one platform. This gives finance teams more control before spend happens and less manual work after transactions clear.

How it works

Ramp connects the payment method, policy, receipt, approval, and accounting data behind each expense. Employees use Ramp to spend or submit reimbursements, while finance teams use Ramp to enforce requirements, review exceptions, and sync approved data to accounting.

Eliminating expense reports for efficiency and transparency

Ramp reduces the need for traditional expense reports by tying spend activity to the card, user, receipt, policy, and accounting fields in real time. Employees can send receipts to Ramp, and finance teams can review transactions from a centralized transaction feed instead of chasing documentation at month end.

Streamlined expense policies with automation

Ramp lets Admins issue spend with individualized limits that reflect your business's budget and policy requirements. Ramp prompts employees to submit receipts and explanations based on your settings, and employees can send receipts by text or email. Ramp matches receipts to the right transaction when possible. Advanced workflows and Policy Agent features may require Ramp Plus.

Innovative spend controls for enhanced security

Flexible spend controls help businesses issue access without giving every user the same spending power. Admins can create single-use cards, vendor-specific cards, one-time limits, recurring limits, and Spend Programs for specific teams, projects, or events. Employees can request spend for upcoming business expenses or travel, and approvers can adjust access as needs change.

Integrated reimbursements for non-card expenses. Any expenses that cannot be charged to a card are effortlessly managed with Ramp Reimbursements. This feature allows for direct employee reimbursements through Ramp, ensuring a seamless process for both employees and the finance team. Learn more about how Ramp Reimbursements work here.