How to Use Ramp's Accruals Feature

Overview

Available on Ramp Plus. See Ramp Plus overview for plan details.

Ramp’s Accruals feature helps you close faster by booking month-end accruals for unsynced card transactions and posting an auto-reversing entry on the first day of the next month. You can sync to your supported ERP or export a CSV.

Who can use this: Customers connected to NetSuite, QuickBooks Online, Sage Intacct, or Microsoft Dynamics Business Central. You can also export a CSV if you prefer a manual upload.

What accruals do

• Create an accrual journal entry for all unsynced expenses dated in the chosen period.
• Post a reversing journal entry on the date you select (often the 1st of the next month).
• Let you choose detail level : one line per transaction or one line per GL group.
• Allow entity-level liability account settings.
• Prevent double counting : after you post an accrual, Ramp moves the accounting date of those transactions to the reversal date when you later sync them.

Note: Accruals include items dated on or before the last day of the accrual month. The date comes from your accounting sync setting. Choose Cleared Time or Transaction Time.

Navigate to accruals

• Primary path: Accounting → Accruals
• You may also see it via Accounting → Card transactions → ⋮ → Accrual report (depending on your workspace layout).

Step-by-Step

Step 1: Set the liability account

Pick the liability account to credit (e.g., Accrued Expenses or your Ramp Card liability). This can be set per entity.

Step 2: Choose the entry format

• One line per transaction – maximum detail for audit trails.
• One line per group – summarizes by GL account to keep entries clean.

Step 3: Select dates

• Accrual posting date: Often the last day of the prior month .
• Reversal date: Often the first day of the current month .

Step 4: Review transactions

Use the Review transactions ready to be accrued table.

• Check each item’s mapped GL account or category.
• Fix miscoding by choosing a different account from the dropdown.
• All unsynced expenses dated on or before the posting date are included.

Step 5: Preview the journal entry

Open the Journal entry preview to see:

• One credit to your liability account (total).
• Debits to expense accounts by GL (detail depends on the format you chose).

Step 6: Sync (or export)

Click Sync accrual(s). Ramp creates the accrual and the reversing entry and sends them to your connected ERP. A CSV copy is also available in sync history, and you can also choose Export CSV if you prefer a manual upload.

Step 7: After syncing

• If you don’t see the JE in your ERP yet, check if it’s pending approval in your accounting workflow.
• When you later sync the underlying card transactions, Ramp shifts their accounting date to the next open period so the accrual and actual do not both hit the same period.

Use cases

• Month-end close: Book costs that are missing receipts, memos, or approvals so you can close on time.
• Simplified entries: Use one line per group when you do not need per-transaction detail in the JE.

Best practices

1. Align posting and reversal dates with your close calendar .
2. Use one line per group to keep the GL tidy.
3. Always scan the preview before syncing.
4. Set the liability account per entity if you operate multiple entities.

Frequently asked questions

What transactions are included?

All unsynced card transactions dated on or before the last day of the accrual month. Dates shown on the Accounting pages use a standard accounting time basis for posting, which may differ from the Expenses page (which reflects user time zones). The Accounting view is the source of truth for accruals.

Can I edit transactions before syncing?

Yes. Update your mapped accounting fields directly in the review table before you sync the accrual.

Where do accruals post in my ERP?

Ramp posts accruals as journal entries in supported ERP integrations such as NetSuite, QuickBooks Online, Sage Intacct, and Microsoft Dynamics Business Central. You can review the full layout in the Journal entry preview in Ramp before syncing.

Can I set different liability accounts for different entities?

Yes. Liability accounts are configurable per entity.

Why can’t I see the JE in my ERP yet?

Many teams use approval workflows. Check your ERP’s Journal Entries area, including items pending approval.

How does Ramp prevent double counting?

After you post an accrual, when you later sync the actual transactions, Ramp moves their accounting date to the next open period so the accrual and the actual do not both hit the same month.

Which ERPs does the Accruals feature support right now?

Accruals are supported for NetSuite, QuickBooks Online, Sage Intacct, and Microsoft Dynamics Business Central. You can also export a CSV if your team prefers a manual upload.

Is Accruals (the Accrual Agent) limited to Ramp Plus?

Yes—“all agents” are gated behind Plus.