Turning On Reimbursements
Ramp Reimbursements is currently in private beta. Please reach out to email@example.com if you would like to receive access.
Once you have access, you will see a new tab and you can get setup!
Setting Up Reimbursements
1. Enable ACH Payments
If you'd like to pay your employees directly via Ramp, turn on ACH payments by clicking "Enable ACH Payments." Otherwise, you can approve reimbursements for manual payment and pay back employees outside of Ramp.
2. Enable Mileage
If you'd like your employees to submit mileage reimbursements, you can turn this on and set your default mileage rate in cents per mile. It will default to the IRS Standard Mileage Rate for business purposes for that calendar year.
Configure your accounting setup. Currently, we sync approved reimbursements as Bills to your accounting provider. If you've enabled ACH payments, we'll also sync a Bill Payment. Choose your A/P account and/or Cash Account.
Note: If you're on Sage or Xero, we'll select the default A/P account that's provided from your accounting provider.
Note: If you're on Xero, you can only select Cash Accounts that have account codes. Please configure this in Xero and select it in Ramp. You can do so here.
4. Submission Fields
By default, employees will be required to submit receipts and memos depending on your company's Expense Policy. Additionally, you can setup optional fields like Accounting Category for your employees to fill out.