Overview
Overbilling protection allows admins/owners to block payments for invoices that exceed the Purchase Order amount, and shows warnings when there are discrepancies between a PO and matched bill.
How it works
Admins/owners can set an overbilling threshold using a percentage or amount. When overbilling protection is enabled, anytime an invoice uploaded to a PO exceeds the set protection threshold, a draft bill will be created but a bill cannot be created.
On your draft bills, you will see an alert on any bills that exceed the threshold of its matched PO.
Once you open the bill, you will see more specific alerts. The only way to continue to bill creation is by 1) Editing the amount of the PO, 2) Editing the amount in the invoice.
Steps
Enable Overbilling protection
Overbilling protection is off by default. To enable it:
- Go to your Purchase Order settings from either the Procurement Requests or Procurement Purchase Orders tabs
- Toggle on "Block payments for unexpectedly high invoices"
- Set your overbilling threshold using a percentage or amount (note: if you enter both a percent and amount, invoices will be flagged based upon whichever threshold is hit first)
Note: Overbilling protection will only apply to POs that were created after it is enabled.