Bulk upload contract documents
Overview
Bulk contract upload adds multiple executed vendor contracts to Contracts & renewals at once. Ramp processes each file, extracts contract details, matches the contract to a vendor when possible, and lets you review the results before completing the upload. See Contracts & renewals for details about managing contracts after upload.
Bulk contract upload is available when your business has access to Contracts & renewals and your user role can view all contracts and create and modify contracts.
Note: Bulk contract upload is different from vendor document bulk upload, which stores general documents on vendor profiles. To ingest contracts for renewal tracking, ownership, and procurement visibility, use Contracts & renewals.
Prepare contract documents for bulk upload
Your user role must be able to view all contracts and create and modify contracts. If the bulk upload option is unavailable, ask your Ramp Admin to confirm that your business has access to Contracts & renewals and that your role has these permissions.
The bulk contract upload page accepts documents with these requirements:
| Requirement | Limit or format |
|---|---|
| Documents per contract | One contract per file |
| Supported file types | PDF, PNG, JPG, and DOCX |
| Files per upload | Up to 1,000 files |
| File size | Up to 50 MB per file |
| Combined upload size | Up to 60 MB |
You can upload up to 1,000 PDF, PNG, JPG, or DOCX files at once. Each file must contain one contract and meet both the 50 MB per-file limit and the 60 MB combined upload limit. Create the relevant vendors in Ramp before uploading, and use vendor names that closely match the names in the contract documents to improve matching.
Upload contract documents in bulk
Start from the bulk contract upload page.
- Drag the contract files into the upload area or select the area to choose files.
- Confirm that each file contains one contract document.
- Select Upload.
Ramp processes the documents in the background. You can leave the page while processing continues and return to review the results.
Review bulk contract upload results
After processing, Ramp groups each uploaded document by review status. Review each group before selecting Done reviewing.
| Review status | What it means | What to do |
|---|---|---|
| Missing information | Ramp identified a contract but needs additional details, such as the vendor, start date, or total value. | Add or correct the missing fields. |
| Skipped | Ramp did not create a contract from the document. | Review the skip reason and re-upload a corrected document when needed. |
| Looks good | Ramp extracted the required contract details and found no issue requiring review. | Confirm the details are correct. |
During review, you can confirm or edit available details such as the contract name, vendor, contract owners, currency, amount, start date, and end date. The end date is optional.
Resolve contract documents that need review or were skipped
Ramp may require review when it cannot confidently identify required contract information. It may skip a document when the file should not create a new contract.
| Reason | What it means | What to do |
|---|---|---|
| Missing vendor match | Ramp could not match the contract to a vendor in Ramp. | Select the correct vendor during review. If available, select Create new vendor, or create the vendor and upload the document again. |
| Missing contract data | Ramp could not identify required fields, such as the start date or total value. | Add the missing details during review. |
| Not a contract | The file does not appear to be a contract document. | Upload the executed contract document instead. |
| Duplicate document | The document matches an existing contract document in Ramp. | Check the existing contract if you expected Ramp to create a new one. |
| Duplicate contract details | Ramp found an existing contract with matching contract details. | Check the existing contract if you expected Ramp to create a new one. |
| Document processing failed | Ramp could not process the file. | Upload the document again. If it still fails, convert it to a supported file type and retry. |
Frequently asked questions
Does Ramp create a contract for every uploaded file?
No. See Review bulk contract upload results for how Ramp groups processed files.
Can I leave while Ramp processes contract documents?
Yes. See Upload contract documents in bulk for what happens after you start an upload.
What contract details does Ramp extract?
See Review bulk contract upload results for the details available during review.
What should I do if Ramp cannot match a vendor?
See Resolve contract documents that need review or were skipped for vendor matching steps.