Travel admin dashboard and reporting

Overview

The Travel admin dashboard gives you a centralized view of your company's travel spend, trip activity, and booking analytics. From the dashboard, you can track key metrics such as total travel spend, see where employees are traveling on an interactive map, review trip details, and export data as CSVs for further analysis.

To access this info, go to the Travel section in the left sidebar.

It contains two pages:

• Overview — travel spend metrics, category breakdowns, and the travel spend table.
• Trip management — the traveler map, all trips table, and booking requests.

These pages are available for admins and travel managers for team-wide data, and for managers viewing their direct reports' data. Employees cannot access the Travel admin dashboard — they can only view their own trips and bookings.

Overview page

The Overview page gives you a high-level snapshot of how your company or team is spending on travel. Use the date picker at the top to set the reporting period (e.g., last 30 days, last quarter), and apply filters as needed. Every card and chart on the page is clickable — drill into any one to see a detailed visualization plus a full data table you can slice, filter, group, and export to CSV.

The Overview page is built to help travel admins answer the questions they actually care about:

• Is our travel spend trending up or down? Total travel spend over time shows you the trajectory at a glance, with period-over-period comparisons so you can flag unusual spikes early.
• Where is the money going? Spend by category (flights, hotels, car rentals, other) shows you which buckets dominate your budget — and grouping by department, Spend Program(s), or merchant helps you pinpoint the teams and vendors driving it.
• Which vendors should we negotiate with? Top merchants and top destinations surface the biggest spend. These are your highest-leverage candidates for negotiated rates — for example, if Marriott is your top hotel merchant and New York is your top destination, those are the conversations worth having.
• Are employees booking through Ramp or going around it? Off-ramp bookings over time shows how much travel is being booked outside the platform — a key signal for adoption and policy compliance.
• Who and what are the outliers? Biggest trip, top spender, and out-of-policy flags help you spot the trips and people worth a closer look.

Trip management page

The Trip management page shifts the focus from spend totals to the trips themselves. When you need to know where your travelers are and review the details of their plans, this is where you'll find that visibility in one place.

It includes the live traveler map, a table of all trips, and a table of booking requests.

Traveler map

The traveler map is an interactive global map showing where your employees are traveling right now. You can control what's shown on the map by:

• Searching for a specific traveler
• Filtering by department
• Adjusting the date range to view trips during a specific period
• Showing only ongoing trips

All trips table

A complete table of trips with filters for trip status, traveler, department, and date range. Use the export button to download a CSV of all trips.

Booking requests

The booking requests tab shows pending pre-booking requests that require admin action. This view helps you quickly identify travelers who are waiting on approval so you can keep trips moving.

Frequently asked questions

What is the difference between "Ramp Travel booking" and "Off-platform booking"?

"Ramp Travel booking" (on-platform) refers to travel booked directly through Ramp Travel. "Off-platform booking" refers to travel booked through external platforms or travel management companies. You can filter the travel spend table by booking source to see the breakdown.

How is spend by category determined?

Ramp automatically categorizes travel transactions into Airlines, Lodging, Rail, Ground transportation, Per diem, and Other based on the merchant category and transaction data. These categories appear in the spend chart and are also available as filters in the travel spend table.

Why do I see clusters instead of individual pins on the traveler map?

When multiple travelers are in the same geographic area, the map groups them into clusters for readability. Click a cluster to zoom in and see individual pins. When travelers are at the exact same location, a grouped pin appears with a list of all travelers — click any one to open their trip details.

How do I track out-of-policy travel spending?

Use the In policy filter on the travel spend table and select "No" to show only out-of-policy transactions. Out-of-policy transactions are also flagged individually in the Flags column.

Can I export travel data?

Yes — you can export travel data as CSV files for use in spreadsheets or other systems. Use the export button when you are on the View data pages.