Ramp Banking approvals
Overview
Ramp Banking lets you set rules for transfers and automations. You can choose who must approve each action. You can also ask Ramp to alert certain users.
Use these policies to add clear review steps for money movement. Transfer rules apply each time a covered transfer is sent. Automation rules apply when a covered automation is set up or changed.
Set up a transfer approval policy
Open Banking approval policies, then select Transfer approval policy. These rules can cover eligible Banking transfers, such as outbound ACH and wire transfers.
The Separation of duties control applies to each transfer. It does not apply when you edit the rules. Turn it on to stop users from approving deposits or withdrawals that they created. Only Owners can change this control.
- When on: Ramp removes the transfer creator from the approval chain. If no approvers remain, Ramp uses the selected fallback approver group. If that group has no eligible approvers, Ramp uses Admin approvers.
- When off: A transfer creator in the approval chain can approve their own deposit or withdrawal.
Set up an automation approval policy
Open Banking approval policies, then select Automation approval policy.
These rules control who must sign off when an eligible automation is set up or changed. After the first setup is approved, the automation can run transfers without a new review each time.
These rules use the same workflow builder as transfer rules. They can use facts such as the amount, type, destination account, first run from an account, or source account.
Add steps to an approval policy
In the workflow builder, select Add step, then choose a step type:
- Approval: Add a role, group, or person who must approve the action.
- Notify: Add a role, group, or person who should get an alert about the action.
- Condition: Set when the step applies. For a transfer policy, conditions can use facts such as the amount, source account, or transfer type.
After you add a rule, choose the values that it should check. Then add the people or groups who should approve the action.
Add users who have Ramp Banking access and permission to approve the action. This can include Admins, Owners, Finance Admins with the needed permission, and Custom Roles with the needed permission.
Require review for approval policy changes
If an Owner or Admin confirms your policy access but you do not see the control, Ramp has not enabled the feature for your business.
You can enable this control when you create a transfer or automation approval policy, or later. The initial policy does not need a second user's approval, but at least two users must be able to edit the policy.
When you create a policy, turn on Require approval for policy changes. For an existing policy, open Banking approval policies, find the policy, and turn on the control. The page states: "Changes to this policy must be reviewed and approved before they take effect."
If the control is off and you need one more editor, Ramp shows: "Add another user who can edit this policy to turn this on." If the control is on and you need one more editor, add one before you can turn it off.
After you submit a change, Ramp emails the users who can review and approve it. The review page shows what will change and a read-only view of the new rules. A reviewer can apply or reject the change. You can see who can review the change in Ramp.
Each valid workflow change needs review. This includes adding, changing, or removing steps. It also includes clearing all rules. Turning off this control also needs review. This control does not cover role changes, user removal, custom groups, or delegate settings.
Policy settings also need review. This includes changes to Separation of duties and its fallback approver group.
Important: You cannot delete a policy while this control is on. A second reviewer must approve a request to turn off the control first.
Frequently asked questions
Does this apply the first time I set up an approval policy?
The control can be enabled during initial setup, but it applies only to later changes. See Require review for approval policy changes.
Who can approve a change?
A different user who can edit this policy can approve it. You cannot approve your own change. Owners do not bypass this rule.
What happens to my current policy while a change waits for approval?
The current policy stays active until a reviewer approves the change. A rejected change does not affect the live policy.
Can I make more than one change at once?
No. Only one change can wait for review at a time. You cannot edit the policy or send a second change until a reviewer approves or rejects the first one.
What if I made a mistake in a pending change?
Ask a reviewer to reject it. Pending changes do not expire. You cannot cancel a pending change yourself.
How do I give a user access to edit policies?
Owners and Admins can edit Ramp Banking policies. On Ramp Plus, certain Custom Roles can also have this access. Open Roles and permissions to review or change a user's access. At least two users need access before you can turn the control on or off.