Ramp Banking Approval controls for external debits

Note: Debit settings depend on which Banking account you have. Ramp Checking Account, provided by First Internet Bank of Indiana (FIB), supports approval controls for external debits. Ramp Operating Account, powered by J.P. Morgan, is currently in beta for approved businesses and does not support approval controls for external debits.

Overview

Ramp lets you control who can debit your Banking account. The debit settings you see depend on your account type.

For both account types, Allow all lets you add blocked vendors by Originator ID. Debits from those originators are blocked while all other external ACH debits remain allowed.

Ramp Checking Account debit settings

If you have more than one Ramp Checking Account, reach the right account from Banking: select the Checking account, open its ⋯ menu, and select View account details. You can also open Account details directly — if you have multiple Checking accounts, this opens your first account with a Viewing details for switcher to change accounts. Editing debit settings requires permission to manage Banking accounts; if you don't have it, ask a Ramp Admin or Owner to make the change or grant you access.

From Account details, choose from three Debit settings options:

Setting

Description

Require approval

Debits from untrusted vendors debit your account immediately, then require approval from assigned approvers within a 2-day review window.

Allow all

Allows external accounts to debit your Ramp Checking Account via ACH, except vendors you add to Blocked vendors by Originator ID.

Allow only trusted vendors

Allows debits only from trusted vendors whose Originator IDs you add to your list.

If you do not add any vendors, all external ACH debits are blocked.

When you select Require approval, debits from unapproved vendors initially reduce your Ramp Checking Account balance. Assigned approvers can then approve or reject the debit. If no one takes action within the review window, the debit is automatically reversed and the funds return to your account. Trusted vendors bypass the approval step.

To turn on approval controls, open Account details, click Edit, set Debit settings to Require approval, assign approvers, optionally add trusted vendors, then save your changes.

Pending approvals appear in Ramp Banking and on the Ramp homepage. Assigned approvers are also notified by email and, if your business has them connected, Slack or Microsoft Teams.

SettingDescription
Require approvalDebits from untrusted vendors debit your account immediately, then require approval from assigned approvers within a 2-day review window.
Allow allAllows external accounts to debit your Ramp Checking Account via ACH, except vendors you add to Blocked vendors by Originator ID.
Allow only trusted vendorsAllows debits only from trusted vendors whose Originator IDs you add to your list. If you do not add any vendors, all external ACH debits are blocked.

Ramp Operating Account debit settings

Ramp Operating Account, powered by J.P. Morgan, is currently in beta for approved businesses. It does not support approval controls for external debits.

In Account details, click Edit to choose one of these debit settings:

Block vendors while allowing other ACH debits

Both Ramp Checking Account and Ramp Operating Account let you block specific ACH originators without creating a list of every vendor you trust. All other external ACH debits remain allowed.

  1. Open Account details for the account you want to update and select Edit.
  2. Set Debit settings to Allow all.
  3. Under Blocked vendors, select Add vendor, enter the vendor's Originator ID and an optional Nickname.
  4. Save your changes.

What are originator IDs?

Originator IDs are unique identifiers used to identify the vendor or platform that is initiating an ACH debit. They help you decide which vendors to trust for external debits.

If you need to confirm ACH authorization for payroll or another external debit setup, Ramp Checking Account customers can download an authorization confirmation letter from Account details. If your debit setting is Allow only trusted vendors, you can choose which Originator IDs to include. If your debit setting is Allow all, the letter states that all ACH debits are authorized and does not list blocked vendors. Do not use this letter as proof that a blocked vendor is authorized to debit your account.

If you need to confirm who is authorized to sign on the account, use the same menu to download an Authorized signer confirmation. This option is available only for Ramp Checking Accounts provided by FIB. Ramp does not use a separate authorized signer role for this document. Instead, it can include Ramp admins or owners, plus your registered controlling officer if their KYC status is approved.

Frequently asked questions

How do I share proof that a payroll provider or vendor is authorized to debit my account?

Authorization confirmation letters are available only for Ramp Checking Account, not Ramp Operating Account. For Ramp Operating Account, ask the payroll provider or vendor whether it accepts a Ramp-generated bank verification letter instead, then download one from Bank letter.

For Ramp Checking Account, go to Account details, open the menu for the relevant account details, and choose Download bank letter. Then select Authorization confirmation. If your debit setting is Allow only trusted vendors, select the Originator IDs to include in the PDF. If your debit setting is Allow all, the PDF states that all ACH debits are authorized and does not list blocked vendors. Do not share it as proof that a blocked vendor is authorized. You can share this letter with payroll providers or other third parties that need ACH authorization confirmation and are not on your blocked vendors list.

Where to find originator IDs (if you have previous external withdrawals):