Capturing Savings on PO Requests

Overview

This guide helps Ramp admins and finance teams track and manage savings on Purchase Orders (POs). You can record savings such as price reductions, bundling discounts, and early payment discounts or any other custom type of your choice. There are two methods to add savings to a PO: by editing line item rates or manually adding savings.

Note: Procurement requires the Procurement add-on.

Method 1: Adding savings via price reduction

Step 1: Go to an existing Purchase Order (e.g., "PO# 100314 Slack Enterprise Grid Renewal").

Step 2: Click on "Options" and select "Edit purchase order."

Step 3: Scroll to the "Line items" table in the "How much?" section.

Step 4: Change the "Rate" for a line item (e.g., from $21,500 to $20,500).

Step 5: When prompted "Track this as a $1,000 saving?", click "Add."

Step 6: In the "Any savings to track?" section, review the pre-filled "Savings type" and "Amount saved" fields.

Step 7: Add a "Comment" for context (e.g., "Related to Contract renewal").

Step 8: Click "Save changes" to update the PO.

Step 9: The "Savings" section will appear at the bottom of the PO overview, detailing the added saving.

Method 2: Manually adding savings

Step 1: Navigate to an existing Purchase Order (e.g., "PO# 100312 Docusign Business Pro Renewal").

Step 2: Click on "Options" and select "Edit purchase order."

Step 3: Scroll to the "Any savings to track?" section.

Step 4: Click "+ Add savings."

Step 5: Choose a "Savings type" from the dropdown (e.g., "Bundling/package savings").

Step 6: Enter the "Amount saved."

Step 7: Add a "Comment".

Step 8: Click "Save changes" to apply the update.

Export savings across PO requests

To review savings across multiple PO requests instead of one PO at a time, open Requests and filter the list to the requests you want to include. Then open Export in the table toolbar and select Export PO request savings. The CSV includes savings for the requests that match your filters.

The CSV has one row per recorded saving, with columns such as Request Name, Program Name, Saving Type, Amount Saved, Currency, and Comment. Amount Saved uses each request's currency, so check the Currency column before adding amounts together.

Configuring savings types

Step 1: Open Purchase orders.

Step 2: Click Settings.

Step 3: Scroll to the "Savings" section in "Purchase order settings."

Step 4: Use the toggle switches to enable or disable savings types.

Step 5: (Optional) Click "Add type" to create a new savings type.