When an IIF is downloaded, it can be uploaded into Quickbooks From the Utilities Menu. (Tip: Backup the local QB company file first).
If you have any windows open, you will see this:
Clicking OK will close any open windows and open the IIF import dialog:
You can select a file to Import. The dialog only accepts files with an IIF extension.
In the above dialog, the IIF has been imported successfully. In this instance a list item has been successfully imported (in this case a vendor) and the transaction has been imported also.
If the whole file fails, nothing is imported and a new file is generated with an ERROR block explaining the issue with the file. It is also possible for the file to partially import - it will import the transactions it can and generate a new IIF file with the problematic transactions with error messages. This file can be opened and the data fixed and attempted again if you are comfortable with that - if not, please reach out to email@example.com to troubleshoot.
The data shows up on the Bills screen as a Paid Transaction:
It shows up under Vendor Transactions:
Clicking on the transaction provides details of the split and the expense accounts it has been allocated to:
No categorization step is required on the QB side as this has been done on the Accounting tab in Ramp, and no separate import of vendors is required either.