Once employees submit their reimbursements, you'll see them on the Pending and Needs Review tab. You can click in and easily review reimbursements.
Jump to:
Foreign Transaction Reimbursements
Editing Reimbursement Amounts
Admins, managers, cardholders, and copilots (for the person they're copiloting for) may edit the reimbursement amount at any point during the approval flow. Simply click on the edit icon next to the reimbursement amount.
If the amount increases OR the approval layer changes, the approval flow will restart from the first approver. If the amount decreases, it will either stay in the same approval layer or restart depending on the next approval layer. If it moves to a lower approval layer, the chain will restart.
Bulk Approving Reimbursements
Admins and managers may bulk approve reimbursements by selecting the check boxes next to each reimbursement. After clicking "Approve", you'll be prompted to confirm your selection.
Foreign Transaction Reimbursements
If an employee spends in a different currency than USD, they can let you know when they submit their reimbursement.
The employee will see the estimated USD they will receive, and you'll see a globe icon letting you know the amount in the transaction's original currency.
International Reimbursements
Admins and managers will see USD-equivalent amounts for reimbursements paid out in foreign currencies. Hovering over the globe icon will show you the amount in the transaction's original currency.
If the employee both had a foreign transaction and needs to be paid out in a foreign currency (ex. your Canadian employee spends GBP on a work trip to London), you'll see both the transaction's original currency and the currency they will be paid out on hover.
Note that international reimbursements are not enabled in Nevada or for financial services businesses due to local regulations and partner restrictions.
Reimbursement Payment Options
- ACH Pay: Approve and pay back the employee via ACH on Ramp. Your employee will have to enter their bank details to have this option.
- Wire Pay: Approve and pay back the employee via International Wire on Ramp. Your employee will have to enter their international bank details to have this option.
- Manual Pay: Approve for manual payment, and pay outside of Ramp.
- Reject: You can reject the reimbursement request with an optional note that's sent to the employee.
FAQ
Why can't I reimburse an employee directly via Ramp?
-
Make sure that you've enabled ACH payments in your Reimbursement Settings.
-
If an employee hasn't added their personal bank account details, you won't be able to pay them directly via Ramp.