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Reimbursements Set Up

Turning On Reimbursements

Navigate to the Reimburse tab and get started!  

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Setting Up Reimbursements

1. Enable ACH Payments

If you'd like to pay your employees directly via Ramp, turn on ACH payments by clicking "Enable ACH Payments." Otherwise, you can approve reimbursements for manual payment and pay back employees outside of Ramp.

2. Enable Mileage

If you'd like your employees to submit mileage reimbursements, you can turn this on and set your default mileage rate in cents per mile. It will default to the IRS Standard Mileage Rate for business purposes for that calendar year. You may adjust your mileage rate at any time by going to your Reimbursements tab > Settings (upper right hand corner) > Mileage.

3. Accounting

Configure your accounting setup. Currently, we sync approved reimbursements as Bills to your accounting provider. If you've enabled ACH payments, we'll also sync a Bill Payment. Choose your A/P account and/or Cash Account.

Note: If you're on Sage or Xero, we'll select the default A/P account that's provided from your accounting provider.

Note: If you're on Xero, you can only select Cash Accounts that have account codes. Please configure this in Xero and select it in Ramp. You can do so here.

4. Submission Fields

By default, employees will be required to submit receipts and memos depending on your company's Expense Policy. Additionally, you can setup optional fields like Accounting Category for your employees to fill out.

5. Employee Bank Account

When your employee submits a reimbursement, if you have ACH payments enabled, they will also need to enter a routing and account number so they can receive those payments from Ramp for the reimbursement.