How do I require employees to code their own transactions?

Jump to: 

1. Let users classify their own transactions
2. How can I enable this feature for my company?
3. Allow employees to split transactions
4. Limit fields an employee can see

Let users classify their own transactions

Save time closing your books by requiring employees to code their own transactions―many hands make light work, you know. Ramp cardholders can be required to add accounting fields like category, location, vendor, billable, etc. to their own transactions.

How can I enable this feature for my company?

Visit your Spend Controls, navigate to 'Required Fields', and edit or create a new submission policy. Add any accounting fields (category, vendor, job, billable).

Users subject to this particular expense policy will see a new "Additional Fields" section once they clicked into one of their own transactions, where they will be required to code the fields you've selected.

Note: This will only affect transactions made after this change (it will not require cardholders to fill in information for past transactions)

Allow employees to split transactions

Additionally, if you'd like employees to be able to split transactions themselves, you can enable this setting by navigating to:

• Spend Controls > Advanced Rules > Toggle at bottom

Limit fields an employee can see

Admins / Bookkeepers can limit what options for any category an employee sees when coding expenses.  You can do so by navigating to:

• Accounting tab -> Settings -> Manage Accounting Fields -> Select the edit icon

Then you can limit what an employee sees by department