Setting up controls on Ramp cards

Overview

Ramp offers extensive capabilities to help you control spend before it happens using Ramp cards with embedded policies. Here's an overview of the features available. 

How it works

1. Card-level limits and frequency: When issuing either a virtual or physical card, choose a limit amount and frequency (the non-recurring limit for one-time spend, like onboarding or a hardware purchase; or a recurring daily, weekly, monthly, quarterly, or yearly limit for SaaS, general expenses, or wellness stipends).
   

   The following list outlines when each type of card limit will be reset:

   • Daily limit > card limit will be reset at 12am UTC each day
   • Weekly limit > card limit will be reset at 12am UTC every Sunday
   • Monthly limit > card limit will be reset at 12am UTC on the last day of each calendar month
   • Quarterly limit > card limit be reset at 12am UTC every 3 calendar months (January, April, July, October)
   • Yearly limit > card limit will be reset at 12am UTC on the last day of each calendar year
   • Annual limit > card limit will be reset at 12am UTC on the same day each year (the day the card was originally issued)
   • Total limit > card limit will not reset

2. Vendor restrictions: Define which vendors can be charged on what card and how much they can charge.

   • With vendor-specific cards, the threat of fraudulent charges from stolen or compromised cards is reduced to near zero.

   • Vendor restrictions solve long-standing concerns for finance teams and finally give them the security and flexibility they need.

   • Vendor Restrictions enable finance teams to:

     • Block unapproved vendors from charging cards

     • Restrict cards to one or more vendors

     • Allow specific vendors on top of other category controls

3. Category restrictions: Select which spending categories are allowed or blocked on the card leveraging across 40+ Ramp Categories (e.g., SaaS, Flights, Taxi, Merchandise, etc.). Read more here.
4. Auto-lock date: Choose a future date when the card will stop accepting transactions. This option is perfect for a seven-day trip or a month-long software trial.
5. Max expense amount limits: Set a maximum amount per transaction above which a transaction will be declined. 

Card requests and approvals

Approval policies on Ramp govern the steps required to approve card issuance, card edits, reimbursements, and bill payments. You can define who needs to approve what and when, as well as keep certain people informed via notifications. Any user can add approvers to the approval chain while an approval in-flight; only Admins may remove approvers.

Ramp makes it easy to customize approval workflows so admins can define the right set of people to approve expenses based on the amount.

Approval policies cover:  

• New card requests
• Card edits
• Reimbursements
• Bill payments

Read more about our approval policies here.