Google Calendar integration: Set up for admins

Note: This article primarily applies to Ramp Administrators. Cardholders may find other articles in the Ramp overview section to be more applicable.

Overview

With Ramp’s Google Calendar integration, Ramp can get context on the events your employees attend when they make a specific transaction to better inform AI workflows, such as suggested memos and meal attendees. For example, if your employee pays for dinner with their Ramp funds and there is a meeting with a client on their calendar around the same time, Ramp can apply this context to the suggested memo and attendee list.

Important information:

• Ramp Admins set up Google Calendar Integration at the company level (employees don't need to set it up individually). Contact your company's Ramp administrator for assistance.
• Ramp Admins must also be Google Workplace Admins or coordinate with their Google Workplace Admins to complete the integration.

Security

Ramp’s Google Calendar integration is easy to set up and secure. We access limited data and use it temporarily to improve Ramp's AI workflows. Ramp uses the read-only Google Calendar access authorized by your Google Workspace administrator. Automatic delegation checks qualifying out-of-office events that employees organize on their primary calendars. Calendar details may be stored temporarily for processing, and full event details are not stored long-term.

How does it work?

Once the integration is set up, Ramp will leverage the calendar event context for the following features:

1. Suggested meal attendees- Ramp pulls the calendar event attendees as suggestions to add to the "Who did you pay for" field.
2. Suggested memos - If the calendar event has an event description with relevant information, we will use this to inform a suggested memo for the transaction.
3. Automatic delegation (Plus) (Beta) - Users can turn on Sync with Google Calendar in their Delegation settings to schedule their delegate approver for qualifying out-of-office periods. See automatic delegation setup and calendar rules.

Note: Disconnecting Google Calendar turns off calendar sync for everyone, but doesn't cancel unskipped delegation dates. See what happens when calendar sync stops.

Set up

Step 1: Find Ramp's integration on the App Marketplace here.

Step 2: To activate Google Calendar, you will need access to your organization's Google Workspace Admin Console.

Step 3: Click "Connect App" on the Google Calendar app page

Step 4: Click "Continue"

Step 5: Open the "Domain-wide Delegation" page by navigating to: Security > API Controls > Domain-wide Delegation

Step 6: Under "API Clients", click "Add new" and enter the details for "Client ID" and "OAuth Scope"

Step 7: After creating the API Client, go back to the Ramp app page, click "Initiate connection," and wait a few minutes for the applications to connect.