Accounting for reimbursements is lightning fast like our Ramp card transactions. We sync directly to your accounting provider leveraging our direct integration. Currently, we use Bills to sync reimbursements to your Accounting Provider.
- Where to sync: You'll see a second tab in your Accounting view called "Reimbursements." Similar to Ramp Card transactions, you can code the Accounting Category and other additional fields then mark the reimbursements as ready and sync to your books.
- What to sync: You can only sync reimbursements that are paid. They cannot be in the awaiting payment state.
- Syncing if Ramp makes the payment: If the reimbursement was paid via ACH on Ramp, we'll sync a Bill to your A/P Account and mark the bill as paid. The date on the bill and bill payment is the date the reimbursement was approved in Ramp. You must configure your A/P Account and Cash Account in your Accounting Settings to sync reimbursements to your books. Each reimbursement will appear as a single bill, even if you've chosen to batch payout. For where to find reimbursements in your accounting provider, please reference this article.
- Syncing if payment is done outside of Ramp. If the reimbursement was paid manually, we'll sync an open Bill to your A/P Account. Once you pay back the employee outside of Ramp, you'll need to mark the bill as paid on the Accounting Provider.
To see how each provider syncs reimbursements, please reference the provider specific overview: