How does reimbursement accounting work?

Accounting for reimbursements is lightning fast like our Ramp card transactions. We sync directly to your accounting provider leveraging our direct integration. Currently, we use Bills to sync reimbursements to your Accounting Provider. If you have a different preferred method, please contact support@ramp.com

You can only sync reimbursements that are approved. You'll see a second tab in your Accounting view called "Reimbursements." Similar to Ramp Card transactions, you can code the Accounting Category and other additional fields then mark the reimbursements as ready and sync to your books.

If the reimbursement was paid via ACH on Ramp, we'll sync a Bill to your A/P Account and mark the bill as paid.

Note: The Bill Payment date will be the same date as the Bill, which is the date the reimbursement was approved.

If the reimbursement was paid manually, we'll sync an open Bill to your A/P Account. Once you pay back the employee outside of Ramp, you'll need to mark the bill as paid on the Accounting Provider.

Note: You must configure your A/P Account and Cash Account in your Accounting Settings to sync reimbursements to your books.