How does reimbursement accounting work?

Accounting for reimbursements is lightning fast like our Ramp card transactions. We sync directly to your accounting provider leveraging our direct integration. Currently, we use Bills to sync reimbursements to your Accounting Provider. If you have a different preferred method, please contact support@ramp.com

You can only sync reimbursements that are approved. You'll see a second tab in your Accounting view called "Reimbursements." Similar to Ramp Card transactions, you can code the Accounting Category and other additional fields then mark the reimbursements as ready and sync to your books.

If the reimbursement was paid via ACH on Ramp, we'll sync a Bill to your A/P Account and mark the bill as paid.

Note: Date on the bill is the date the reimbursement was approved in Ramp. The date on the bill payment is the date of the sync.

If the reimbursement was paid manually, we'll sync an open Bill to your A/P Account. Once you pay back the employee outside of Ramp, you'll need to mark the bill as paid on the Accounting Provider.

Note: You must configure your A/P Account and Cash Account in your Accounting Settings to sync reimbursements to your books.

For where to find reimbursements in your accounting provider, please reference this article.